# Bank transfer, cash and other manual payments

> Set up bank transfer, cash or any other manual payment method in CoreHue, write clear instructions for clients, and choose whether they must upload proof.

Source: https://help.corehue.co/docs/payments/manual-payment-methods/

A manual payment method is a set of instructions you write for your client: bank transfer, cash on the day, a local payment app, anything that happens outside CoreHue. Your client pays the way you asked, tells you through the invoice, and you confirm it.

## Adding a manual method

1. Go to **Payments → Settings → Payment methods**.
2. Under **Manual payment methods**, choose **Add payment method**.
3. Give it a **Name** your client will recognize, like "Bank transfer" or "Cash on the day" (up to 80 characters).
4. Write the **Payment instructions**: your bank details, where to send a check, or how cash works. You have up to 5,000 characters, and you can bold, link and make lists.
5. Decide on **Require proof of payment**, then choose **Add method**.

Here's a set of instructions that works well:

> **Account name:** Kate Miller Photography
> **Account number:** 12345678
> **Bank:** your bank, plus any code your country's transfers need
>
> Please use your invoice number as the payment reference so I can match it up.

That reference line saves you a lot of detective work later.

You can keep up to 10 manual methods. In practice, two or three clear options are easier for clients than a long menu.

## Requiring proof

With **Require proof of payment** on, your client has to upload proof for your review before the payment is recorded. A screenshot of their banking app is the usual thing. It's the right choice for transfers, because you see evidence before you mark anything as settled.

Turn it off for something like cash on the day, where a photo of a receipt doesn't add much. Your client can still attach something if they want to.

Methods that require proof show a small receipt icon beside their name, both in settings and in an invoice's method list. What happens next is covered in [Reviewing payment proof](/docs/payments/reviewing-payment-proof).

## Changing a method later

Every method has a ⋯ menu on **Payments → Settings → Payment methods**:

- **Edit** fixes a typo or updates details. Changes apply wherever the method is used, including unpaid invoices already with clients.
- **Move up** and **Move down** set the order your client sees.
- **Replace** moves every unpaid invoice that accepts this method over to another one. Use it when you change bank, so nobody sends money to a closed account. It needs another active method to switch to.
- **Archive** stops the method appearing on new invoices. Unpaid invoices that already use it keep showing it.

> **Closing a bank account?**
Editing the details on a live method is fine for a correction. If the old account is closing, add the new method and use **Replace**, so every unpaid invoice points to the right place.

## Choosing methods for each invoice

Each invoice, proposal and booking picks which of your methods it accepts. So you can offer cash for a mini session and transfer only for a wedding balance, from the same list.

## What your client sees

1. They open the invoice and choose your method by name.
2. They read your instructions, formatted the way you wrote them, and pay.
3. They tap **I've made this payment**, attach proof if you asked for it (a PDF, or a JPEG, PNG, WebP or AVIF image up to 5 MB) and add a note if they like.
4. The invoice shows **Awaiting confirmation** until you review it, and offers no other way to pay in the meantime, so nobody pays twice by accident.

## Frequently asked questions

### Can I offer bank transfer and card payments on the same invoice?

Yes. Tick both **Stripe (Card, Apple Pay, Google Pay)** and your manual method in the invoice's payment methods, and your client chooses. That way a declined card never stops someone paying. See [Accepting card payments with Stripe](/docs/payments/accepting-card-payments).

### Do manual payments cost anything?

No. CoreHue doesn't charge for manual payments like bank transfer or cash, and there's no processor involved. The money goes straight from your client to you.

### Does editing my bank details update invoices I've already sent?

Yes. Edits to a manual payment method apply everywhere the method is used, including unpaid invoices already with clients. If you're moving to a new account entirely, use **Replace** instead.

### How many manual methods can I have?

You can have up to 10 manual payment methods. If you're getting close, you probably have variations of the same thing that could be one clearer method.