# Tracking tasks on a board or list

> Move tasks through To do, In progress and Waiting, group them by due date or project, and catch up on late work. How photographers use CoreHue task boards.

Source: https://help.corehue.co/docs/tasks/tracking-tasks-on-a-board/

**Up next** opens as a board with a column for each unfinished status, and moving a card from one column to the next is how you show progress. Tick a task off when it's finished and it moves to **Done**.

## Up next and Done

| Tab | What it shows | How it opens |
| --- | --- | --- |
| **Up next** | Every task that isn't finished, dated or not. This is your working board | A board grouped by status, in **Custom order** |
| **Done** | Everything completed or cancelled | A list, newest first |

On **Done**, finished tasks show faded and cancelled ones crossed out.

## Board or list

Choose **Display** (the sliders icon, beside the filter) and pick **Board** or **List**.

- **Board** shows each group as a column. It's the best way to see what's moving and what's stuck.
- **List** shows the same groups as sections, one under the other. It's quicker to scan on a busy week or a small screen, and most sections end with **Add a task** for quick entry. Grouped by due date, **Overdue**, **Later** and **Earlier** don't, since no single date puts a task there.

Each card shows what you've set, like priority, due date, checklist progress, contacts, fields, project and labels.

## Grouping your tasks

1. Choose **Display**.
2. Pick an option under **Group by**.

| Group by | Columns or sections |
| --- | --- |
| **Status** | One per status, in the order from your settings. **Up next** shows only unfinished ones |
| **Due date** | **Overdue**, **Today**, **Next 7 days**, **Later**, **No date**, and **Earlier** for finished tasks whose date has passed |
| **Project** | One per project with tasks here, A to Z, then **No project** |
| A field | One per option, then one for tasks without a value. See [Adding fields to your tasks](/docs/tasks/adding-task-fields) |
| **No grouping** | One plain list, on **List** only |

**Overdue**, **Today** and **Next 7 days** stay on screen even when they're empty, so you can see at a glance that nothing's late. **Next 7 days** runs from tomorrow to a week from today.

Each place keeps its own setup. **Up next**, **Done**, every saved view and every project's tabs reopen the way you left them on this device. See [Sorting, filtering and searching tasks](/docs/tasks/sorting-filtering-and-searching-tasks).

## Moving a task

Drag a card to another column or section. On a phone, press and hold the card first, then drag. What changes depends on how you've grouped:

- **Status**: the task takes that status.
- **Project**: it moves to that project, or out of any project with **No project**.
- **A field**: it takes that option.
- **Due date**: **Today** makes it due today, **Next 7 days** makes it due tomorrow, and **No date** clears the date. **Overdue**, **Later** and **Earlier** don't take a drop, so pick a date on the task instead.

You can also change status without dragging. Choose the three dots on a card, then **Status**, and pick one. On the task's own page, use **Status** on the right.

## What each status means

You start with five. Each one counts as unfinished, completed or cancelled, which decides whether a task sits on **Up next** or **Done**, and whether it can be overdue.

| Status | Counts as | Use it for |
| --- | --- | --- |
| **To do** | Unfinished | Things you haven't started. New tasks land here |
| **In progress** | Unfinished | What you're working on now, like an edit you're halfway through |
| **Waiting** | Unfinished | Work that's with someone else, like album proofs out with your client |
| **Done** | Completed | Finished |
| **Cancelled** | Cancelled | Not happening, but worth keeping a record of |

**Waiting** tasks can still go overdue, so if a client sits on proofs past the date you set, you'll hear about it.

To rename these, add your own, or change what one counts as, see [Setting up statuses, labels and priorities](/docs/tasks/statuses-labels-and-priorities).

## Catching up on late tasks

Overdue isn't a status. A late task keeps its own status, like **Waiting**, and its date turns red. While anything is late, a red count like **3 overdue** sits in the toolbar on **Up next**.

To move them all at once:

1. Choose the red count. Only late tasks show, with a **Due** chip reading **Overdue**.
2. Choose **Reschedule all** beside the chip.
3. Pick **Today**, **Tomorrow** or **Next week**.

A note says how many tasks moved, with **Undo** if you change your mind. Up to 200 move at a time, and if there are more, the note tells you how many are still overdue. **Reschedule all** shows while the overdue filter is the only one on and the search is empty. On a board grouped by due date, it's also at the top of the **Overdue** column. Choose the red count again to see everything.

For one task, point at a late card and choose **Today**, **Tomorrow** or **Next week** under it. On a phone they're always showing, under the title on list rows and on board cards. Or click the date on any card to open the date picker, which has the same three choices above the calendar. Each move shows a note with **Undo**.

A task with a time keeps it if that time is still ahead on the new day. Otherwise it becomes due all day, so nothing you move to today is late the moment it lands.

## Completing a task

Click the circle at the left of a card or row. The task moves to **Done**, and a note appears with **Undo** in case you clicked the wrong one. On a task's page, choose **Complete**.

To bring a task back, find it on **Done** and click its circle again, or choose **Reopen** on its page. It returns to **To do**, or whichever status you've made your default.

## Inside a project

A project's **Tasks** tab works the same way, with its own **Up next** and **Done** tabs, grouping (by anything except project), red overdue count and **Reschedule all**, for that project's tasks only. New tasks you add there are filed in the project. See [How projects work](/docs/projects/how-projects-work).

## Frequently asked questions

### Why did a task disappear when I marked it done?

It moved to the **Done** tab, since **Up next** only shows unfinished work. Use **Undo** straight away, or open **Done** to find it.

### Why can't I drag a card up or down in its column?

You can only arrange cards by hand when the board is grouped by **Status** with **Custom order** as the ordering. Otherwise CoreHue keeps the order for you, and you can still drag a card to another column. See [Sorting, filtering and searching tasks](/docs/tasks/sorting-filtering-and-searching-tasks).

### Does moving a task to Done tell my client anything?

No. Tasks are private to you, and changing a status never emails anyone.

### When exactly does a task become overdue?

A task with only a date becomes overdue when that day ends. One with a time becomes overdue at that time. Both use the time zone set in [Your profile settings](/docs/account/your-profile).